Administrator

We are seeking a Finance Administrator to join our Commerical team on an 8-month fixed-term contract to provide maternity cover.

Reporting directly to the Commercial Director, you will play a key role in supporting the commercial team, ensuring the accurate and timely processing of payments and subcontractor-related information. You will be responsible for providing essential administrative and financial support to help maintain efficient day-to-day operations.

The role will involve a variety of daily, weekly, and monthly tasks, requiring strong attention to detail, organisation, and a proactive approach to ensure the department continues to operate smoothly and effectively with minimal disruption.

Duties will include:

• Working with Quantity Surveyors to discuss payments that are due.
• Obtaining summary sheets from Quantity Surveyors, ensuring they match payment values, and correcting if required, retrieving Excel payment files.
• Converting Excel payment files to PDF, renaming them in the correct format, and informing relevant parties that payments are ready for review.
• Updating the accounts BACS sheet with expected labour-only payments.
• Creating payment notices for labour-only payments, issuing them to subcontractors, and saving issue emails and delivery reports.
• Saving remittances to relevant locations and checking that remittances exist for each monthly payment submitted.
• Updating figures from accounts into the Quantity Surveyors’ Excel spreadsheet.
• Checking for any outstanding contra charges with the sales ledger before raising retention payments.
• Updating painting schedules in line with subcontractor payments.

About you:

You are a proactive and highly organised administrator who thrives in a fast-paced environment. You must be able to use your own initiative and be a self-starter who takes ownership of tasks and follows them through to completion. You have excellent attention to detail, strong communication skills, and the ability to prioritise effectively while maintaining a high standard of work. You enjoy solving problems, building positive relationships, and identifying opportunities to improve processes and ways of working.

Why Join Us?

At Watkin Jones, we believe in investing in our people. Here’s what we can offer you:

• Professional Growth: Individual support for your career advancement.
• Rewards: Discretionary annual bonus, health cash plan, life insurance, and more.
• Work-Life Balance: 25 days of annual leave (increasing with tenure), flexible working from home, and discounted gym memberships.
• Benefits: Company car or allowance, exclusive shopping discounts, and a contributory pension scheme.

Why Choose Watkin Jones Group?

Watkin Jones Group is the UK’s leading developer, builder, and manager of residential-for-rent homes, with a rich history dating back to 1791. With 54,000+ homes developed and in-build across over 254 schemes, we have a proven track record of success. Our operating arm, Fresh, manages over 18,500 units across 58 schemes, representing approximately £1.7bn of assets under management.

Joining us means becoming part of a company that’s not only deeply rooted in history but also firmly focused on the future. We’re committed to creating high-quality rental homes, fostering vibrant communities, and driving sustainable development. This is more than just a job – it’s a chance to grow your career in a fast-paced, innovative environment. If you’re ready to make a significant impact and advance your career with a market leader, we’d love to hear from you!